- Booth registration SOLD OUT
- Representatives’ registration
- Meeting room request form
- Floor plan
- GES service kit
- GES online order forms
- Customs exemption letter
- Customs clearance form
- Electrical power order form (one outlet per booth complimentary)
- Booth cleaning order form
- Exhibitor prospectus
PLEASE NOTE
It has been brought to our attention that attendees of this conference have been approached by US group wholesalers, offering reduced group rates for the Fairmont Empress Hotel. Please do not book your accommodation through them. They charge very high cancellation and change fees, and the rooms they book do not count toward the group rate, which means that the COS could be liable to the hotel for attrition charges.
It has been brought to our attention that attendees of this conference have been approached by US group wholesalers, offering reduced group rates for the Fairmont Empress Hotel. Please do not book your accommodation through them. They charge very high cancellation and change fees, and the rooms they book do not count toward the group rate, which means that the COS could be liable to the hotel for attrition charges.
Important deadlines
February 28
Cancellation of reserved booth space
Final payment on booth rental
March 31
Submission of plan or “sketch” for island/peninsula display for approval
April 30
Request for meeting room rental, food and beverage, A/V equipment
Request to distribute food and beverage in the booth
Request to use COS logo
May 1 – extended to May 7
Corporate profile and logos for printed program
May 15
Booth staff registration
Requests for hotel room drops
May 18
Hotel reservations at group rate
Exhibit schedule
| Tues., June 16 | NEW GES Advance Warehousing move-in |
| Wed., June 17, 0700-2200 | NEW Move-in and setup for all 400 and 600 sqft booths not using GES Advance Warehousing |
| Thurs., June 18, 0700-2000 | NEW Move-in and setup for all remaining booths, GES service desk open for courier deliveries |
| Fri., June 19, 0930-1600 | Exhibit open |
| Sat., June 20, 0930-1600 | Exhibit open |
| Sat., June 20, 1715-1830 | Networking reception in the Exhibit Hall |
| Sun., June 21, 0930-1330 | Exhibit open |
| Sun., June 21, 1330-2200 | Move-out |
