Call for Abstracts, Papers and Posters
The deadline for submitting abstracts has now passed (15 December 2005).
The Osprey submission system must be used by authors wishing to offer a paper for presentation at the Annual Meeting of the Canadian Ophthalmological Society (COS) and affiliated societies. The Osprey system was purchased by the Canadian Journal of Ophthalmology and has been modified to accept abstract submissions for the meeting. Please disregard mention of the word "journal" in the software.
This is the only Call for Abstracts for the COS plenary sessions and the subspecialty society programs. Abstracts will be adjudicated according to the primary interest selected. See Sessions Accepting Abstracts below
Submissions to the Canadian Ophthalmic Pathology may be submitted online. Late submissions may not be published but may be submitted to:
Doctor Godfrey Heathcote -
[email protected]
- Do not submit an abstract more than once. You will be provided with login information on your first visit.
- Only main authors or their staff may submit abstracts.
- Your material may not have been previously submitted to another journal or meeting nor been accepted for publication.
- On the electronic submission form, authors are asked for their presentation format preference. While we do our best to accommodate your choice, it may not be possible. In that event, you will be permitted to withdraw your submission.
- Acceptance of papers or posters does not preclude the necessity of paying registration fees for the annual meeting. All presenters must register for the meeting at appropriate registration fees where applicable.
Checklist and Examples
The Council on Continuing Professional Development has developed a checklist for abstract preparation with the objective of assisting prospective program participants in preparing the best possible abstract for submission. All abstracts are considered equally for selection, and the quality of the abstract is the single most important factor in the Committee's decision. Please follow the checklist and use the example to assist you.
Checklist for abstract content
- Is the title descriptive of the abstract?
- Does the title avoid gratuitous statements and irrelevant information?
- Does the abstract contain the four required headings for review: Purpose, Methods, Results and Conclusions? Abstracts with "Results pending" will be returned.
- Did you proofread your abstract? Conciseness, clarity, and care in the preparation of your abstract are important in the Council on CPD’s deliberations. Misspellings and typographical errors reflect badly on your scientific work.
- Is your abstract 450 words or less? If not, your abstract will not be considered.
Sample Abstract
Title: Number of daily refractions as a risk factor for head banging in ophthalmologists
PURPOSE: To determine if the number of daily refractions was a risk factor for ophthalmologists banging their heads against a wall. METHODS: The average number of refractions performed in a day and the number of times each ophthalmologist banged his/her head against a wall recorded prospectively in a group of 3,050 ophthalmologists. RESULTS: Logistic regression analysis revealed a strong correlation (P<0.05). Retina specialists tended to do no refracting and displayed virtually no head-banging behavior. CONCLUSION: These results suggest that the number of daily refractions performed may be a significant factor in head banging behavior seen in ophthalmologists.
Permissions
It is the author's responsibility to obtain all necessary permissions before submitting the abstract. The Canadian Ophthalmological Society assumes no responsibility for the publication of any submitted material.
Financial disclosure
Authors must declare any financial interests or affiliation with the manufacturer(s) of any commercial product mentioned in their presentation by including one of the Financial Disclosure Slides provided by COS. See choices.
All abstracts submitted before December 15th will be reviewed by the Council on Continuing Professional Development of the Canadian Ophthalmological Society. Abstracts received after this date will not be considered for presentation. No exceptions. All presenting authors must register for the annual meeting and submit any applicable fees. By submitting your abstract you agree to register for the meeting. Register at www.events.eyesite.ca. Authors will be notified of their acceptance in February.
Oral Sessions
Contributed presentations are 7 minutes each. Each presentation will have a break for questions during the last 2-3 minutes of each presentation. A speaker timer system will be used to alert you when your time has expired.
IT IS STRONGLY RECOMMENDED THAT YOU VISIT THE SPEAKER PREVIEW ROOM A MINIMUM OF FOUR HOURS BEFORE YOUR PRESENTATION TIME TO ENSURE THAT YOUR PRESENTATION HAS BEEN LOADED CORRECTLY.
Audiovisual
All oral presentations are via MS PowerPoint only. A laptop will be provided, pre-loaded with your presentation. More information.
Presentations must be submitted to the COS office before 1 June 2006. After your introduction slide, you must include a Financial Disclosure Slide. See choices.
Poster Sessions
Poster sessions are scheduled to provide an opportunity for selected papers to be presented in greater visual detail and should facilitate vivid discussions with attendees. For poster sessions, each author is provided with a 4-foot high x 8-foot wide (122 cm x 244 cm) bulletin board on which to display a summary of the paper. Total usable space on each board is 45-3/4" high x 94-1/4".
Authors must remain in the vicinity of the bulletin board for the duration of the first break on Thursday (0930-1030) to answer questions. Note that poster presenters are not supplied with any audiovisual equipment. Those requiring such equipment should refrain from requesting the Poster formats on the submission form.
COS Sessions: Cataract Surgery
Subspecialties
Canadian Association of Pediatric Ophthalmologists
Canadian Cornea, External Disease & Refractive Surgery Society
Canadian Glaucoma Society
Canadian Neuro-ophthalmology Society
Canadian Ophthalmic Pathology Society (please contact Chair, Doctor Godfrey Heathcote to submit your abstract
Canadian Retina Vitreous Society
Canadian Society of Oculo-plastic & Reconstructive Surgery
Canadian Uveitis Subspecialty Society
All abstracts submitted before December 15th will be reviewed by the session chairs. Abstracts received after this date will not be considered for presentation. No exceptions. All presenting authors must register for the annual meeting and submit any applicable fees. By submitting your abstract you agree to register for the meeting. Register at www.events.eyesite.ca. Authors will be notified of their acceptance in February.
The Council on CPD has scheduled both oral and poster sessions for regular submissions. There is only one Call for Abstract for all subspecialty groups. Abstracts presented at the meeting will be published in August as a special feature of the online version of the Canadian Journal of Ophthalmology.
COS is pleased to offer awards to deserving Residents, Fellows, or Medical Students who have conducted research at Canadian university centres. While some preference will be given to the topic of laser technology, abstracts on any topic in ophthalmology will be given serious consideration.
Closing date: 15 December 2005
Format
You must indicate that the paper is to be considered for the COS/Coherent-AMT Award. More than one submission per entrant will be allowed. Supervisor will be contacted to ensure applicant was involved in the majority of the work presented in the abstract. Winners must attend the annual meeting to present their paper.
Award
The first prize winner will receive a grant of $3000. Second and third prizes of $1500 will also be offered. Cheques will be issued to the university of applicant.
Recognition
Winners will be notified in February and their contributions will be identified in the Annual Meeting Program and from the podium.
Publication
It is anticipated that winning entries will be submitted for publication in the Canadian Journal of Ophthalmology. For information on how to submit an article to the Canadian Journal of Ophthalmology, contact the COS office or see Information for authors. Abstracts presented at the meeting will be published in August as an special feature of the online version of the Canadian Journal of Ophthalmology.
The Canadian Ophthalmological Society offers the BEST POSTER AWARD for presenters of posters at the COS annual meeting.
Closing date: 15 December 2005
Award
The winner will receive a grant of $500 to cover the cost of preparing and presenting the poster at the annual meeting of the Canadian Ophthalmological Society.
Eligibility
All poster presentations are automatically eligible for this award (unless a COS/Coherent-AMT Award winner). Authors must be present at their posters when requested, to be considered. Judging criteria available upon request.
Judging
All entries will be evaluated by a panel of judges drawn from membership of the COS Council on Continuing Professional Development. The award will be presented during the Current Concepts II session on Saturday June 24th. Your poster will be judged on scientific value and communicative value. Criteria available on request.
Please contact the
Canadian Ophthalmological Society office at
Telephone: (613) 729-6779, (800) 267-5763
Fax: (613) 729-7209
E-mail: [email protected]
Judging
Judging for the Best Poster Award will take place on Thursday from 0930-1030. You must be in attendance to be considered for the Award.
How to Present an Award Winning Poster
There will be a workshop for those who wish to learn more about poster presentation organized by Doctor G. Robert LaRoche.
Date: Wednesday 21 June
Location: Pier 9
Time: 1530-1630
Cost: No charge to registered delegates
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